Strategic Consulting and PracticeQ Optimization
Healthcare Practice Consulting for Smarter Operations and Sustainable Growth
Ember Strategic Business Consulting helps healthcare and medical practices streamline operations, improve workflows, and build scalable systems that support sustainable growth.
From Fractional COO services and operational strategy to PracticeQ setup and optimization, we help practice owners create systems that work more efficiently—so they can spend less time managing operational challenges and more time leading their practices.
Healthcare Operations Consultant & Systems Strategist
Tabitha Henson
After nearly a decade building and leading a multi-provider behavioral health practice, I transitioned into healthcare operations consulting, bringing firsthand experience across operations, revenue cycle, finance, technology, HR, compliance, and strategic growth.
With 15 years of clinical experience, I understand healthcare from both sides of the business. Today, I help organizations—from startups to practices with 150+ clinicians and millions in annual revenue—build scalable operations, improve profitability, and create the infrastructure needed for sustainable growth.
Medical Practice Operations Should Support Your Growth
You may be experiencing:
Growth that is outpacing your systems and processes
Revenue loss caused by operational inefficiencies
Increasing administrative demands that pull your team away from client care
Difficulty attracting, onboarding, and retaining the right staff
Lack of accountability and consistency across your organization
Client experiences that don't reflect the quality of care you provide
Leadership burnout from constantly putting out fires
A business that feels dependent on you rather than supported by scalable systems
A Fractional COO helps create the operational structure
your business needs to grow sustainably.
Testimonials
The Ember Experience
our process
What Working Together Looks Like
01
Practice & Operations Assessment
We start with a consultation to understand your practice, your current systems, and the challenges you're facing. From there, we identify the most impactful areas for improvement.
02
Systems, Workflow & Strategy
Whether it's PracticeQ implementation, workflow optimization, or operational planning, we design systems that improve efficiency and reduce administrative overwhelm.
03
Implementation & Sustainable Growth
With clear systems and stronger operational foundations, your practice can grow with more stability, improved team coordination, and greater long-term profitability.
Solutions Built for growing medical practices
Healthcare Practice Consulting Services
Fractional COO Services
Strategic operational support for practices looking to stabilize, grow, or scale their businesses.
PracticeQ System
Setup & Optimization
Complete setup, customization, and optimization of PracticeQ systems so your practice runs efficiently from the inside out
Business Sale Preparation
Designed to help practice owners strengthen the operational foundation of their business before a transition or sale.
Practical Strategy Built Around Your Business
Every business has different challenges, goals, and opportunities. Ember Strategic takes a personalized approach to healthcare business consulting, working directly with practice owners to understand how their business operates and where they want to go.
With real-world experience building and operating a successful group mental health practice, Tabitha brings a practical perspective to business strategy and operations. The goal isn't to provide a generic business plan or tell you how your business should operate. It's to help you develop solutions that make sense for your practice, your team, and your long-term goals.
Strategic Consulting and PracticeQ Optimization
Helping Healthcare Practices Build Stronger Systems and Scale with Confidence
At Ember Strategic Business Consulting, we help healthcare practices streamline operations, optimize PracticeQ, and build scalable systems that support long-term success.
Let's start a conversation
Plans & Pricing
Invest in a Stronger,
More Profitable Practice
30 Minute Initial Consultation
Free
one time only
Let’s meet to discuss your current business needs and how consulting can help to increase your efficiency and improve your business. You will leave with specific suggestions on what could be done to improve your workflows and an estimate of time needed to complete your project.
Single
Consultation
$200
Per session
Perfect for practice owners who need quick clarity on an operational challenge or strategic decision.
Includes:
• 60-minute consulting session
• Focused problem solving
• Actionable next steps
• Recorded session (if requested) and recommendations
10-Session
Consulting Package
$175
Per session
Designed for business owners seeking to build out or maximize PracticeQ efficiency or those working through multiple operational improvements or strategic initiatives.
Includes:
• 10 consulting sessions
• Strategic planning and implementation guidance
• Progress tracking and accountability
• Sessions must be used within 6 months.
Fractional COO
Services
Custom
monthly packages available after consultation.
For practice owners who want ongoing operational leadership without hiring a full-time executive.
Support may include:
• Operational strategy
• Workflow design and systems
• Team leadership and training
• Hiring and onboarding systems
• Financial performance evaluation
• Practice growth planning
• PracticeQ technical support
PracticeQ
Build Out
$7,000
Starting price
Following a discovery consultation, you'll receive a customized fixed-price proposal outlining exactly what's included based on the size and complexity of your practice. Any specialty workflows or additional services are discussed and approved before implementation begins, ensuring complete transparency throughout the project.
PracticeQ Optimization
$1750
Starting Price
Common Optimization Projects
-
Workflow redesign
- Scheduling optimization
- Billing workflow improvements
- Custom forms and assessments
- Documentation improvements
- Automation development
- Reporting optimization
- Provider onboarding workflows
- Operational efficiency improvements
PracticeQ Billing attaining
$1,000
Starting price
Training Includes
- Complete PracticeQ billing training
- Insurance billing fundamentals
- Claim creation and submission
- Payment posting
- Denial management
- Revenue cycle best practices
- Downloadable reference materials
- 6 month course accessAdditional group an individual consulting hours if desired
PracticeQ Support
On Demand
$200
Per Month
Technical Support for Practice Q answered personally by me via email. Up to 2 hours per month.
Looking for expert support? While I can’t fix system issues I can help you answer questions and fix issues oftentimes faster than PracticeQ technical support can.