Strategic consulting and PracticeQ optimization
Helping Behavioral Health Practices Build Stronger Systems and Scale with Confidence
At Ember Strategic Business Consulting, we help behavioral health practices streamline operations, optimize PracticeQ, and build scalable systems that support long-term success.
Let's start a conversation
Your Practice Is Growing.
Can Your Operations Keep Up?
You may be experiencing:
Growth that is outpacing your systems and processes
Revenue loss caused by operational inefficiencies
Increasing administrative demands that pull your team away from client care
Difficulty attracting, onboarding, and retaining the right staff
Lack of accountability and consistency across your organization
Client experiences that don't reflect the quality of care you provide
Leadership burnout from constantly putting out fires
A business that feels dependent on you rather than supported by scalable systems
A Fractional COO helps create the operational structure
your business needs to grow sustainably.
our services
Solutions Built for
Growing Medical Practices
Fractional COO Services
Strategic operational support for practices looking to stabilize, grow, or scale their businesses.
PracticeQ System
Setup & Optimization
Complete setup, customization, and optimization of PracticeQ systems so your practice runs efficiently from the inside out
Business Sale Preparation
Designed to help practice owners strengthen the operational foundation of their business before a transition or sale.
our process
What Working Together
Looks Like
01
Practice Assessment
We start with a consultation to understand your practice, your current systems, and the challenges you're facing. From there, we identify the most impactful areas for improvement.
02
Systems & Strategy
Whether it's PracticeQ implementation, workflow optimization, or operational planning, we design systems that improve efficiency and reduce administrative overwhelm.
03
Sustainable Growth
With clear systems and stronger operational foundations, your practice can grow with more stability, improved team coordination, and greater long-term profitability.
Medical Practice Consultant &
Systems Strategist
Tabitha Henson
After building and running a successful group mental health practice, I discovered a passion for helping other practice owners simplify operations and scale their businesses with clarity. Through Ember Strategic, I help leaders build systems that support both business growth and work-life balance.
Plans & Pricing
Invest in a Stronger,
More Profitable Practice
Single
Consultation
$250
Per session
Perfect for practice owners who need quick clarity on an operational challenge or strategic decision.
Includes:
• 60-minute consulting session
• Focused problem solving
• Actionable next steps
• Recorded session (if requested) and recommendations
10-Session
Consulting Package
$200
Per session
Designed for business owners seeking to build out or maximize PracticeQ efficiency or those working through multiple operational improvements or strategic initiatives.
Includes:
• 10 consulting sessions
• Strategic planning and implementation guidance
• Progress tracking and accountability
• Sessions must be used within 6 months.
Fractional COO
Services
Custom
monthly packages available after consultation.
For practice owners who want ongoing operational leadership without hiring a full-time executive.
Support may include:
• Operational strategy
• Workflow design and systems
• Team leadership and training
• Hiring and onboarding systems
• Financial performance evaluation
• Practice growth planning
• PracticeQ technical support
PracticeQ Support
On Demand
$200
Per Month
Technical Support for Practice Q answered personally by me via email. Up to 2 hours per month.
Looking for expert support? While I can’t fix system issues I can help you answer questions and fix issues oftentimes faster than PracticeQ technical support can.
PracticeQ Implementation
$8,000
Starting price
Following a discovery consultation, you'll receive a customized fixed-price proposal outlining exactly what's included based on the size and complexity of your practice. Any specialty workflows or additional services are discussed and approved before implementation begins, ensuring complete transparency throughout the project.
PracticeQ Optimization
$2,000
Starting Price
Common Optimization Projects
-
Workflow redesign
- Scheduling optimization
- Billing workflow improvements
- Custom forms and assessments
- Documentation improvements
- Automation development
- Reporting optimization
- Provider onboarding workflows
- Operational efficiency improvements
PracticeQ Billing Training
$1,000
Starting price
Training Includes
- Complete PracticeQ billing training
- Insurance billing fundamentals
- Claim creation and submission
- Payment posting
- Denial management
- Revenue cycle best practices
- Downloadable reference materials
- 6 month course accessAdditional group an individual consulting hours if desired
30 Minute Initial Consultation
Free
one time only
Let’s meet to discuss your current business needs and how consulting can help to increase your efficiency and improve your business. You will leave with specific suggestions on what could be done to improve your workflows and an estimate of time needed to complete your project.